This module primarily deals efficiently with the recordings of all the details of the Assesses, issuing the Demand Notices and collecting the Property Tax of the Assesses pertaining to the municipality limits.

The module mainly covers Calculation of Property Tax, Issue of Special Demand Notice for New or Revised Tax, Revision Petition, Issue of demand notice, Collection of tax, Collection of Penalties, Tax Payments, Half Year wise updating, Giving the facilities of search option, Generation of Reports like DCB, Zone wise, location wise, ward wise, Block wise, Bill collector wise collected and to be collected Tax reports. Generation of Field Registers, Demand Registers etc.,

Reports Generation:

Varies reports can be generated depending upon the municipality requirements. Some of the important reports as given bellow:

· Daily Irusalanama, Register (IR) for bill collectors.
· DCB (Demand, collection, Balance) Reports
· Field register, Demand Register, Arrears Register (Demand Year Wise), Assessment details register etc.,
· Bill collector wise, Block wise, Location wise, Zone wise, Ward wise, Election ward wise tax to be collected reports
· Bill collector wise, Location wise, Block wise, Zone wise, Ward wise, Election ward wise Property tax, Library Cess,  Educational Tax, Penalty Amount, Extra Amount Collected Reports (Daily, Monthly, Yearly wise)
· Half year wise Demand Notices and Special Notices Generated.
· Individual Assesses details report about tax, payments and balance.
· Enquiry means like searching options for every detail of Assesses provided.
· Searching options are available for all the details mentioned in the reports above.

2. Building Permissions and Town Planning

The Town Planning module deals with issue of Building Permissions, approval of layout proposals, processing of unauthorized construction details, planning and implementation of developmental activities such as road widening, junction improvements, development of parks, play grounds, sub ways, parking lots, bus bays etc and collection of fee.

The process of Building Permission is, the applicant or the owner of the building will approach the citizen counter with the application form along with the necessary enclosures. The counter person will verify the checklist and fee assessment will be done at counter level. After verifying the documents, fee payment will be done by the applicant then the acknowledgement to be given with the Building Application Number (BA. No). The application details are stored in the database.

The processing of the application starts with the section clerk who will verify the documents and check the mode of payment. If the mode of payment is challan then the cashbook is updated and if the mode of payment is DD then the bankbook is updated. The section clerk in town planning section will forward the application to the concerned Technical Officer for Inspection and Scrutiny.

After physical site inspection by the Inspecting Officer i.e. TPBO/TPS/TPA, generate a scrutiny report with all inspection details and the file is forwarded to Section Head of Town Planning Section i.e. TPO/CP. The scrutiny report details are stored in the database.

After verification of scrutiny report by Section Head i.e. TPO/CP, the file is forwarded to Municipal Commissioner for approval or rejection of the building permission. The decision is intimated to the applicant within 15 days from the date of submission of the application. The details of the proceeding are recorded in database. For approval of Building Permission, Building Permission Order is given to the applicant, in case of Rejection; Rejection Order is given to the applicant.

The status of the application can be easily tracked by the system till the final permission is approved. The details of the Building Permission approval or rejection, Fee assessment, Fee payment, date of expiry of permission can be retrieved by the system at any time.
Layout approval proposal is also same as building permission till Section Head i.e. TPO/CP level, who recommends either for approval or rejection and forward it to commissioner. If the land is less than 5 acres the application is forwarded to RDDTP, if the land is more than 5 acres the application is forwarded to DTCP/UDA for technical Approval, then they will prepare a tentative layout, which consists of road development and 10% site for public and it forwarded to commissioner. The commissioner consults the owner for his consent. If the owner agrees, and submit demarcation plan, the final approved layout will be approved by RDDTP or DTCP/UDA, then the commissioner will submit the final approved layout to the municipal council. After approval of municipal council, Layout permission is given to the owner with certain conditions.

As soon as unauthorized construction is detected, the Town Planning Staff member should bring into the knowledge of the owners about the Act and Rule provisions under which they have to take permission for the construction and they should be asked to stop the work. The details of the construction being made and the name and address of the owner should be promptly noted. An unauthorized construction report should be prepared mentioning the details of construction, stage of construction, proposed use of construction, and violation of rules and regulations. The report along with P.O should be got approved my Municipal Commissioner or by the official to whom the powers are delegated and the notice should be served to the owner duly obtaining the acknowledgement. If the owner does not stop the construction and does not obtain the building permission, as per rules, the P.O should be confirmed and C.O notice should be served to the owner. If the owner fails to comply with this notice also, prosecution should be filed in appropriate court, or if the construction is in violation of rules and regulations, the violated portion of the construction should be removed duly obtaining the demolition orders from the Municipal Commissioner.

The owners of the buildings may approach the courts as soon as they receive notice from the municipal commissioners and obtain interim injunction orders (stay orders) restraining the municipal staff from interfering with the constructions.

As soon as the receipt of the stay orders from the court, the municipal standing council (municipal advocate) may be requested to defend the case in the court and to advance the date of hearing and file a special petition to obtain order for vacating the stay order or for status quo to prevent the construction being completed in violation of rules by the time the court orders are vacated.

Reports:

· Daily wise Building Applications Received/Approved/Rejected
· Weekly wise Building Applications Received/Approved/Rejected
· Monthly wise Building Applications Received/Approved/Rejected
· Year wise Building Applications Received/Approved/Rejected
· Building Application Status
· Year wise Road Widening
· Year wise Unauthorized Constructions Status
· Year wise Junction Improvements Data sheet
· Year wise Parking Lots Data sheet
· Year wise Bus Bays Data sheet
· Year wise Play Grounds Data sheet
· Year wise Reserved Open Spaces Data sheet
· Year wise Encroachments Data sheet
· Year wise Government, CM Cell References Data sheet

3. Water Tap Connection and Charges

The software captures the details of the registration as submitted at the counter.

The categorization of the connection would be based on Own Your tap(OYT), General, and National Slum Development Program me(NSDP). The usage of water is divided into Domestic, Commercial and Industrial. Connection charges are collected based on the above Usage of water, Water Source Type (Surface water, Ground Water), size of the pipe size, rate per Month or per unit of volume based on the agreement

Water charges will be applicable for the citizens having water tap connection. Charges are determined based on, whether the connection is metered or non-metered. There are different kinds of water tap connections available like domestic non-metered tap, domestic metered tap, commercial metered tap, and industrial water metered tap.

This module mainly deals with the capturing of details of the

· Registration of connections of all types, Acknowledging the same,
· Capturing details of Verification and Feasibility Report
· Sanctioning Water Tap Connections,
· Issuing Consumer No to each connection,
· Details on payments being paid for new connections
· Generating Demand Notices,
· Maintaining Arrears Details,
· Maintaining details of disconnection and regularization of illegal connection.
· Generating Reports,
· Providing some Views or Search Options for knowing connection information and Updation before generating Demand Notices.

Reports:
· Demand Notice – Non Metered Connections
· Water charges to be Collected – Zone Wise
· Demand notice – Metered Connection
· All Water Tap Connection Details
· All Bill Collectors Collected Water charges – as on date
· Bill Collector Collected Water Charges as on Date
· Location Wise Collected Water charges
· Arrear Details
· DCB Report All Water Tap Connections
· DCB Report Block wise
· Registers for Metered Connections

4. Land Information System (Vacant land Tax)

This module primarily deals efficiently with the recordings of all the details of the Assesses, issuing the Demand Notices and collecting the Vacant Land Tax of the Assesses pertaining to the municipality limits.

The functional part involved in this module is calculating the Vacant Land tax according to the details like length, breadth, plinth area, unit rate, capital value of the land etc.,. Maintaining the year-wise arrears details of each individual assesses. According to the tax calculation a figure is arrived at, and the Demand Notice is issued. Payments are recorded and receipts are issued for the amounts paid towards Vacant Land Tax. Payments are accepted either as full payments or part payments. Care is taken to record all the part payments made. Provision has been made to accept Advance payments for which Advance Tax Receipts can be availed

Various reports can be generated like Location wise, Zone wise, Bill Collector wise to be colleted Tax and collected tax reports, Arrear reports, DCB Reports, Daily, Monthly and Yearly reports, IR reports etc.,

Reports:

The following reports can be generated from the inputs.

· Vacant Land Tax Assessment Register
· Details Vacant Land Tax Collections BC & Book-wise
· VLT Collection Ward & Block-wise
· VLT Daily Demand Collection Balance
· Monthly VLT Demand Collection Balance
· Half Yearly Demand Collection and Balance
· Monthly Demand Collection Balance ward-wise
· VLT Collection Register
· VL T Demand Register
· New VLT Assessments for the Half Year
· Demand Notices to the Individual Owners
· Details of VLT Daily Collections, BC-DCR-wise

5. Solid waste Management

The Sanitation-Solid Waste Management which involves allocation of employees for sweeping and garbage removal, drains cleaning, allocation of the vehicles for garbage transportation and disposal at the dumping ground, maintenance of the vehicles and maintenance of the public toilets are the major functions of health section in municipality. Health Officer is the main responsible person for checking the activities of the sanitation in the municipality. After Health Officer, Sanitary Supervisor, Sanitary Inspector, Sanitary Mastery/Sanitary Jawan are responsible for supervising the activities of the sanitation i.e., allotment of workers for sweeping and monitoring the works executed, allotment of vehicles for transporting the collected garbage and disposal at the dumping ground, controlling of the pigs and dogs menace, anti-larval and mosquito operations.

In case more number of workers are required for carrying the activities which are urgent (whenever any V.I.P comes or more garbage is collected than expected etc.,) then the workers are reallocated depending on their availability for carrying out the

Reports

· Daily Sanitary Inspector Report on Disposal of Garbage
· Daily MHO Report on Disposal of Garbage
· Monthly Commissioner Report to Government on Disposal of Garbage for the month of ------------------
· Weekly Reports for sample testing conducted and special sanitation drives conducted
· No of GE cases, No of Malaria Cases

6. D&O Trade License

The Dangerous & Offensive Trade license module facilitates with the Issuing of New Licenses, Installation Permission/No Objection Certificate, Renewal of D&O trade license, Up gradation of trade, closure and cancellation of trades, DCB generation, and collection of fee.

The process of D&O trade license begins with the applicant applying for trade license. The applicant has to submit the application at CCC / GRC or at the counter in a ULB, 30 days in advance. If the applicant intends to start more than one trade he has to take the license for each additional trades. Depending on the trade type i.e., in case of Industry / Workshop / Machinery / Factory, the applicant must obtain the NOC for installing the equipment before starting the trades. The applicant’s and the application details are stored in the database, and a receipt is given to the applicant with application number so that the applicant can verify the status of the application.

Depending on the type of trade the applicant wants to start, the processing of the application starts with the sanitary inspector inspecting the proposed trades premises and submitting his field verification details to the commissioner. Based on the remarks received from the sanitary inspector, commissioner takes a decision whether license is to be granted or not. If he grants permission, license fee is collected and license is given to the applicant and the details are stored in the database.

Incase of Industry / Workshop / Machinery / Factory, the applicant first applies N.O.C for installation. Then the application will be scrutinized by the health officer / DM & HO (in case health officer is not available in the ULB, DM&HO will verify it). Once he is satisfied, NOC will be issued and the details are stored in the database.

The rules and regulations for issue of temporary licenses to businesses such as crackers shops during diwali season etc., is also same as regular license except validity of period and license fee.

The official year for D&O Trade licenses is from April 1st to March 31st. The D&O trade licenses will be issued for one year only. Irrespective of the time of the issue of license, the license will be valid up to March 31st of every year. The license holders must apply for renewal of license between Jan 1St to February end.

In case if the license holder wants to upgrade his business he can apply for up gradation of the license. The rules for issuing the upgraded trade license are same as that of issuing the new trade license. Fee for up gradation of trade license is collected irrespective of the period of validity of the old license.

For renewal of licenses, the ULB take the list of license holders who have to renew their license from the database, serves notices to the license holders to pay the renewal fees and renew their licenses before March 1st. If the license holder does not respond to the notice for the specified period of time, then ULB issues the closure notice and if necessary, files the case and that will be taken care by Court Case Module. Based on the judgment, trade will be closed. During closure of trade, the ULB authorities cancel the trade license and Panchanama is conducted and details are stored in the database. If the authorities feel the need of police protection while conduction the Panchanama, they will approach local S.H.O. ULB’s can specify the duration of the late fee and the percentage of late fee to be collected.

ULB verifies the D&O trade registers for any dues, if any License holder applies for cancellation of License. Before canceling the license, if any dues exist then he has to clear the dues and close the trade. After License Cancellation his data will be removed from the database.

The license fee varies from ULB to ULB. The council decides the fees to be collected. In normal practice the license fee is fixed for every 3 years. The license fee details are stored in the database.

For issue of licenses the ULB area is divided into different Sanitary Zones/Divisions, revenue wards and blocks. Sanitary inspectors are allotted to Sanitary Zones/Divisions. During the validity period the municipal commissioner or health officer or sanitary inspector can check the license at any time. They can check the trade premises at any time without any notice. Sanitary inspector is responsible to inspect the units and to find whether any up gradation or violations are going on in his area. Also it is the duty of the sanitary inspector to serve the demand notices and to collect the renewal fees. Sanitary inspector wise DCB registers are maintained.
Reports
· Trade License Certificates
· Rejection Intimation
· Defaulter’s List
· Demand Notice
· List Of Upgraded License Holders
· List of Rejected Applications
· List of Closed Licenses
· Letter to SHO for closing trade under Panchanama
· DCB Generation

7. Projects and Works

The primary purpose of Projects And Works Module is to simulate Engineering section of Municipality/Corporation.

There are different Engineering works in municipalities to be carried out time to time. The categorization of works as per Municipalities Rules 1967 is as follows:

A) Repair works --- Roads (including Bridges and culverts)

B) Repair works other than those relating to Roads, water supply and Drainage.

C) Original works — Roads (Including Bridges and culverts)

D) Original works — others than those related to Roads water supply and Drainage.

Municipal Commissioner approves certain new works based on necessity and representation of public/MLA/MP/Government. Whenever the council/concerned body sanctions a new project, a detailed estimate of cost and works involved to carry out the task is prepared.

To prepare Technical estimates, Standard Scheduled Rates supplied by Superintendent Engineer of Roads and Building, Irrigation, Electrical and Public Health is being followed. From year to year SSR (Standard Schedules Rates) except Electrical is changing Electrical SSR are changed once in 10 years. Superintending Engineer is in charge of a Circle Office.

Standard data book, which is common for all Divisional offices, is available to prepare standard data rate as per SSR rates. A master file containing all items of work and the materials required therein with unit wise costs of each is maintained. Total estimated cost is prepared as an abstract and detailed cost estimates. There are certain materials having specific measurement parameters, for such materials estimates can be prepared taking length, breadth and depth and number required. There are certain items, which do not have measurement like Cement, Sand etc. For such materials quantity required is taken and cost can be calculated which includes the lead charges.

Based on the estimated cost value of the work/project, the tenders are called for from the qualified and Registered Contractors.

Apart from the new works/projects the Engineering Section of the Municipality also takes care of the repairs and maintenance of the facilities/amenities provided to the citizens of the state. For example, the patch works of roads, the maintenance of Drains, Sewage system; Street Lights and Monitoring the water level of reservoirs and maintenance of municipal owned bore wells and motors. Water treatment plants and water supply lines, sewage treatment plants are also under the scrutiny of the Engineering section.

The maintenance records and repair records of the above provided amenities are also recorded.

Reports:

· Register of Tender Schedules Sold
· Tender Opening Resister
· Agreement Register
· Register of Works Awarded or Nominated/Departmental Execution
· EMD Register
· Technical Sanction Register

8. Grievance redressal system

Grievance Redressal Module facilitates with the Grievance Registration, Acknowledgement for grievance, Status enquiry, performance Monitor, etc.,

The Complaint/Suggestion/Application (Grievance) are taken at the Citizen Charter Counter (CCC) or by post or through Phone or through Fax/E-mail/Web. The Grievance will be Stored in the database directly or the CCC will make an entry in the Database. Acknowledgement for will be issued to the citizen (complainant). The Grievance will be forwarded to the concerned Department/Section, depending on the nature of Grievance for further action. The Corresponding section staff will attend the complaints in given time period. The reply will be sent back from the corresponding department/Section to the CCC. Once the feedback is received, reply will be sent to the complainant. The Web user checks the status of his grievance through web. This system provides periodical reports on status wise complaint list, department wise pending complaints, etc.

The CCC should forward grievance to the concerned department/Section, should update the status immediately and can suggest whom to approach incase the grievance does not come under the corresponding Municipal Area.

Reports

· List of Grievances
· Performance abstract reports
· Grievance Details
· Section wise statistical reports

9. Court Cases

The objective of the Court Case Module is Users of Public Services, Taxpayers, Builders, License holders and the municipal employee whosoever is aggrieved by the decisions of the municipalities may approach the courts on various matters for better administration and proper enforcement.

The court cases module deals with the monitoring of the cases and maintenance of its details wherever the municipality is involved. The module keeps track of the proceedings at various stages such as admission stage, interim order stage, and evidence stage, hearing stage, argument stage, judgment stage and appeal stage. The functional part involved in capturing various details pertaining to the cases at each stage of proceeding.

The Court Cases Module consists of the following functions.

· Recording of Districts
· Recording of ULB Place
· Recording of Nature of Case
· Recording of Stages
· Recording of Status
· Recording of Court Order Status
· Recording of Sections/Departments
· Recording of Courts
· Recording of Advocates
· Registration of Case Details
· Registration of Interim Order Details
· Registration of Appeal Details
· Updation of Case Status and Stage
· Recording of Court Order Details
· Updation of Court Order Status

Report

· Generation of Status wise Cases
· Generation of Stage Wise Cases
· Generation of Court Wise Cases
· Generation of Petition Wise Cases
· Generation of Cases filed by ULB
· Generation of Nature of Case Wise Cases
· Generation of Status Wise Court Order
· Generation of Hearing Date Wise Cases
· Generation of Summary Report

10. Financial Accounting System

This software would use double entry system of accounting for the preparation of books of accounts. Once an account head is debited, the other account head would automatically gets credited and the account heads to which debit and credit is done, would be highlighted to the user as an alert. The other important feature of the software is once an entry is made in the primary book, for example, Chitta book, that entry would be entered automatically in the subsequent books like cash book, posting register etc., The other salient feature of this software is when the shoroff receives the payment on account of taxes, miscellaneous licenses and miscellaneous receipts, the entries would get affected both in the respective registers like Misc.License register, Misc. Receipts Register, Miscellaneous Demand Register, Town Planning Register, Animals and Vehicles, Taxes, Library Cess and Educational Tax as well as Chitta Book.

Reports and Registers:

All the registers and reports to be generated as per the A.P.Municipalities Act, 1965.

· Chitta Book
· M.R Register
· M-L Register
· M-D Register
· Cash Book
· Posting Register
· Cheques Register
· Register of Loans
· Petty Cash Book
· Bills Register
· Abstract of monthly accounts
· Annual Accounts
· Budget

11. File Movement

The workflow consists of a process for each specific function or subject area dealt by each section. There are subjects that are common across different sections and those that are specific to each section. Accordingly there are processes that are common across sections and those that are specific to sections.

Each process describes the root to followed by the file for specific subject area. The key players in the decision making for that subject, approving authorities, interfaces with other sections/department and the final disposal mechanism for the file. To each process associated with a form, to capture the critical data elements that are required for the decision making process. Typically in the workflow, the officer at the lowest level in a department prepares a note/draft document based on correspondence/form-received form an external entity. The officer refers to a knowledge bank that contains precedence., Acts, Rules, Statutes, Policy, Procedures or related document to prepare the note.

The note is then sent to the office at the next level who reviews its and provides his/her comments on the note and so on until the approving authority gives approval on the note. The note could also be sent to other departments with the ULB for review, approvals or opinion on specific matters.

Reports

· Personal Register
· All Sections Distribution Register
· Section-wise Distribution Register
· Seat-Wise Distribution Register
· Current File Status
· Old File Status
· Total File Status
· File Details
· Pending Files
· Municipality Wise
· Action on Important Matters
· Files Disposal Drive Input Format for Heads of department
· Particulars of enquiry files pending in municipalities

12. Schemes

The Municipalities will implement different schemes for the welfare of the people. In general the schemes shall rest on a foundation of community empowerment. This covers:

· Swarna Jayanthi Shahari Rojgar Yojana Scheme (SJSRY),
· National Slum Development Programme Scheme (NSDP),
· Integrated Low Cost Sanitation Scheme (ILCS),
· Environmental improvement of urban slums (EIUS) Scheme,
· Special Component Plan for SCs (SCP for SCs) Scheme.
· And their Proposals, Approvals, Grants releases, Implementation, Completion reports.

Reports:

Report for SJSRY Scheme:
The municipality officials ask for the list of who beneficiaries for SJSRY Scheme. They may ask for Year wise/Month wise Reports.

Report for NSDP Scheme:
The municipality officials ask for the list of who beneficiaries for NSDP Scheme. They may ask for Year wise/Month wise Reports.

Report for EIUS Scheme:
The municipality officials ask for the list of who beneficiaries for EIUS Scheme. They may ask for Year wise/Month wise Reports.

13. Advertisement Tax

· Issue of agent license for advertisement after collecting registration fee and security deposit.
· Issue of Advertisement Licenses to the advertisers after collecting necessary fee.
· If any agent wants to advertise then agent should be registered in the municipality with paying security deposit. Agent/Individual fill the application along with advertising details like Name of the owner, place, height, width, length etc., will be maintained. Calculated amount of that Advertisement should be paid.
· The Advertisement tax will be depends on deferent types of advertisements. Hoarding's (Illuminated, Non Illuminated), Wall Paintings, Boards (Hole Boards, Small Board), Vehicle Advertisements, Slides like Public Places and cinema theaters, short trailers, Banners, Glow Sign Boards, Wall posters etc.,. Advertisement tax calculation will be depends on the size and width of the advertisement.
· For Hoarding's, agent/individual should pay the refundable deposit to the municipality. This refund amount will be given or adjustment to the agent/individual by the end of the year.
· If any advertiser want to advertise in Government places he has to pay Encroachment tax + Advertisement tax. If the Advertisement not meant for full year, the tax will be calculated monthly / weekly basis.
· For every year agents / individual should renewal their licenses. For that the municipality will send notices to Agent/Individual for the renewal and payment of advertisement tax. These details will be maintained.
· For municipality hoarding's they call for tenders. These tenders’ details also maintained.
· For unauthorized advertisements, if find by the town planning supervisor then the municipality will give the notice to that advertiser and collect the arrears and penalties. Those details will be maintained here.
· Collection of removable charges from the unauthorized advertisements.
· Various reports can be generated like Location wise, Zone wise collected tax reports, agent wise collected reports, Arrear reports, DCB Reports weekly, Monthly and Yearly etc.,
· Issuing of license for Cable operators based on the range of connections, after the field verification.
· Renewal of license by ULB for cable operators on year basis.
· Various reports can be generated for cable operator/Agency .

14. Birth and Death

The Birth, Still Birth and Death registration and issue of Birth, Still Birth and Death certificate is one of the major functions of Health Section in ULB. Registrar is the main responsible person for issue of Birth, Still Birth and Death certificates. Municipal Commissioner is the registrar for Births & Deaths Registration in the ULB. Hospitals are responsible for the registration of Births & Deaths within the ULB. Hospitals have to inform Birth, Still Birth and Death details within 21 days. For any non-hospital Birth, Still Birth and Death registration of these has to be done explicitly within the above-specified time. Delayed registration of events can be done within 30 days with service charges and within one year with service charge & notary affidavit from parents. If the Delay is more than one year the ULB will issue a non-availability certificate and with this certificate a Magistrate of the first class can be approached and he will issue the proceedings, such events of Birth, Still Birth and Death is registered along with service charges as per no of years delayed for registration.

For birth registration where the registration is done without including the name of the child, inclusion of name can be done within one year without any service charges and from one to fifteen years child name can be included along with service charges and parent declaration. After fifteen years child name cannot be included into the register. Once the Birth, Still Birth and Death registered in the ULB, the ULB can issue as many certificates as required by a person on payment of necessary service charges.

As per the citizen charter event has to be registered within 5 days from the date of applying for registration. Any case of delay in registration, a penalty of Rs. 50/- per day has to be paid to the individual by the person responsible for such delay.

The Births & Deaths Module consists of the following.

· Authentication of Users
· Recording of Hospital Details
· Recording of Registrar Details
· Recording of Occupation Details
· Recording Literacy Details
· Recording Type of Delivery Details
· Recording Type of Medical Attention
· Recording Service Charge Details
· Recording Religion Details
· Recording of Cause of Death
· Registration of Births
· Inclusion of Child’s name
· Issue of non-availability Certificate for Birth
· Requisition of Birth Certificate
· Printing of Birth Certificate
· Cancellation of Birth Registration
· Correcting of Birth Registration Details
· Statistical reports of Births
· Registration of Still Births
· Registration of Deaths
· Issue of non-availability Certificate for Death
· Requisition of Death Certificate
· Printing of Death Certificate
· Cancellation of Death Registration
· Correcting of Death Registration Details
· Statistical reports of Deaths
· Searching options

15. Assets and Inventory

Asset and Inventory Module facilitates with the Purchase/Acquisition of Assets,
Calculating Depreciation, Sale of Assets, Purchase/Issue of products, processing of issue returns, purchase returns and wastage of products. Reports can be generated for list of Items, suppliers, issues, issue returns, purchases, purchase returns, wastage etc.,

Each section for the required list of products will maintain the indent. The Inventory System checks the reorder level of each item. If the quantity of the Items is less than the reorder level or if there is a new entry in the indent of items, the specified items are purchased and the quantity on hand is updated. The payment modes are cash, credit, bank and cash/bank. Issue vouchers will be prepared section wise for issuing the products with all details. The transactions can be issue products, issue returns, purchase products, purchase returns and wastage. For each transaction respective voucher will be prepared and quantity on hand is updated.

· Whenever the quantity of the product becomes less than the reorder level, the system alerts the user to purchase that product.

The stock value, section wise issues list and supplier wise purchase list can be reviewed by the Commissioner with the help of reports generated by the system.

16. Administration

Administration Modules provides an interface for the administrator of the MAS system. The functionality of the administration module is as follows

1. User Authentication
2. Maintaining User Details
3. Maintaining User Roles
4. Maintaining the list of Menu Items that are to be displayed on the user interface
5. Maintaining the Municipal Offices’ Hierarchy
6. Maintaining Department Master Details
7. Maintaining Designation Master Details
8. Mapping Users to the roles and defining their access controls
9. Mapping the User Roles with the Menu Items